What is an online waiver form?

An online waiver form is a waiver that customers complete and sign through a web form instead of printing and signing paper.

Can customers sign an online waiver form on a phone?

Yes. WaiverForever forms can be shared by link or QR code so customers can open and sign from a mobile device.

Can I use my existing waiver text?

Yes. You can edit your form content, start from a template, or convert an existing PDF waiver into an online form.

What fields should I add to an online waiver form?

Common fields include customer details, risk acknowledgment, service or activity context, consent checkboxes, electronic signature, signed date, and any industry-specific fields your business needs.

Where do signed waiver forms go?

Signed forms are stored in your WaiverForever account so your team can search, review, and download records later.

Create a waiver customers can finish

Online Waiver Form

Create a waiver customers can complete and sign from any device.

Mobile friendlyCustomers can sign before they arrive.

Required fieldsCollect the details your staff needs.

Signed recordsStore completed forms for later lookup.

Online Waiver Form Form ready

Online waiver form automatic email workflow preview

Form checklist

What should an online waiver form include?

An online waiver form should collect the information your staff needs before a customer signs, while keeping the signing experience simple on phone, tablet, or desktop.

1. Customer name and contact information.
2. Activity, appointment, service, or location details.
3. Waiver and release language your business has approved.
4. Required risk acknowledgment checkboxes.
5. Health, eligibility, or consent questions when relevant.
6. Minor or guardian fields when the signer is under age.
7. Emergency contact fields for higher-risk activities.
8. Optional photo, media, or marketing consent when needed.
9. Electronic signature and signed date.
10. Searchable storage for signed waiver records.

Start faster

Three ways to create an online waiver form

Template

Use a waiver template

Start from a common industry form and adjust the fields for your business.

Browse templates

Generator

Generate a draft

Create a first draft for your industry, then edit the wording and fields before publishing.

Open generator

PDF

Upload an existing waiver

Convert a PDF waiver into an interactive online form your customers can complete.

Convert a PDF

Sharing

Share the form before or during the visit

Use the same online waiver form across appointment reminders, front-desk QR codes, tablet check-in, and staff workflows.

Send before arrival
Share a link with customers before an appointment, class, rental, or session.
Post a QR code
Let walk-in customers open the waiver from their own phone.
Use a kiosk
Keep a tablet at the front desk for customers who need to sign on site.

Industry examples

Online waiver form examples by industry

Different service businesses need different fields, but the online signing workflow stays the same: open the form, complete required information, sign, and store the record.

Fitness Waiver Form

Participant name

First NameLast Name

Please fill in your email:

Email address

Health status: I confirm I am physically able to participate in fitness classes, training sessions, or gym activities.

Risk acknowledgment: I understand exercise may involve strain, equipment use, and higher-intensity movement, and I agree to follow staff instructions.

Participant signature

Clear

Fitness waiver form

Useful for gyms, personal trainers, yoga studios, and group fitness classes.

Create fitness waivers

Tattoo consent form

Often includes health disclosure, ID verification, aftercare acknowledgment, and signature fields.

Create tattoo waivers

Event waiver form

Helps organizers collect participant details, risk acknowledgment, and emergency contacts.

Create event waivers

Spa or beauty waiver form

Can collect service consent, allergies, contraindications, and treatment acknowledgment.

Create spa waivers

Rental waiver form

Can cover customer details, equipment use, responsibility acknowledgment, and signed agreement.

Create rental waivers

Camp or activity waiver form

Often needs guardian information, medical notes, emergency contacts, and activity consent.

Create camp waivers

Comparison

Online waiver form vs paper waiver vs PDF waiver

Many businesses start with paper or PDFs. An online waiver form is the step that makes the waiver easier to complete, share, and find later.

Paper waiverWorks for in-person signing, but staff still need to print, file, scan, or search manually.Best when digital access is not available.

PDF waiverUseful for preserving approved wording, but it is not always easy for customers to complete on mobile.Best as a starting point for conversion.

Online waiver formCustomers can complete fields, sign electronically, and submit the form from a link, QR code, or kiosk.Best for repeat signing and searchable records.

FAQ